A Simple 3-Step Process for Busy Teams
You send the work details. We prepare the required OHS documents manually. You receive structured draft files.
Submit Your Scope or Requirement
Send your project details, tender instruction, workplace activity, client request or the documents you have been asked to provide.
Information that helps us prepare accurate documents:
- Company name, registration number and contact details
- Scope of work or project description
- Industry or sector
- Specific documents requested (safety file, risk assessment, method statement, etc.)
- Tender instruction or client specification (if applicable)
- Deadline or mobilisation date
- Any existing documents that need updating or integration
How to Submit
| Channel | Best For |
|---|---|
| Detailed scope, attachments | |
| Quick queries, urgent requests | |
| Contact form | Structured request |
We Prepare Your Documents Manually
Defence Essentials reviews your information and customises the OHS documents to match your work, industry and immediate compliance need.
What happens during preparation:
- Scope review against applicable legislation and standards
- Hazard identification specific to your activities
- Control measure selection based on hierarchy of controls
- Document structuring for logical flow and audit readiness
- Reference to relevant SANS standards and Construction Regulations
- Quality check before delivery
Turnaround time depends on document complexity and current queue. Urgent tender deadlines are prioritised where possible.
Preparation Standards
| Standard | Application |
|---|---|
| OHS Act 85 of 1993 | Legal foundation |
| Construction Regulations 2014 | Building and civil |
| General Safety Regulations | All workplaces |
| Hazardous Chemical Substances | Chemical handling |
| Lead Regulations | Lead exposure |
| Asbestos Regulations | Asbestos work |
Receive Your Draft Files Directly
You receive structured draft documents for review, signing, submission, filing or workplace distribution.
Delivery format and next steps:
- Documents delivered as editable Word files and PDFs
- Clear version numbering and date stamps
- Sign-off blocks for management approval
- Distribution list and document control notes
- One round of minor revisions included in the quote
- Guidance on implementation and filing
Draft documents require competent review, completion and approval before use or submission. Defence Essentials provides the prepared content; final sign-off remains with your appointed competent person.
Document Formats
| Format | Use Case |
|---|---|
| Microsoft Word | Editing, customisation |
| Submission, distribution | |
| Excel | Registers, matrices |
| PowerPoint | Training, presentations |
Useful When the Deadline Is Close and the Paperwork Must Make Sense
The focus is not generic documents. The focus is on documents that speak to your scope of work, workplace risks, client requirements and industry context.
Common Situations We Support
- A tender requires OHS documents before submission.
- A client asks for a safety file or risk assessment.
- A workplace task needs a method statement or safe work procedure.
- An existing OHS file needs a gap review or document clean-up.
- A small business needs practical templates for ongoing workplace records.
What We Do Not Do
- Site inspections or physical audits
- Training delivery or facilitation
- Legal representation or dispute resolution
- Medical surveillance or occupational hygiene testing
- Engineering design or structural calculations
Once-Off Quotes Per Scope
Defence Essentials operates on a once-off quote basis. Each request is assessed individually based on document complexity, industry, urgency and volume.
Single Document
One risk assessment, method statement or template. Quoted after scope review.
Document Pack
Multiple related documents (e.g., safety file with supporting assessments). Bundled pricing.
Urgent Turnaround
Tender deadlines and emergency mobilisation. Prioritised queue with adjusted rate.
Ready to Start?
Send your project details, tender instruction or workplace requirement. We will confirm what can be prepared and provide a once-off quote.